If Pro account or Premium Per User account is displayed, you can share content with other users.
To find out what type of license is assigned to your account, select your profile picture from the page header in Power BI service. In this way, the free user gains the ability to consume content created by others. As long as your colleagues use Premium capacity workspaces to share content, free users can view and collaborate with that content.
For free users, being a member of an organization that has Premium capacity is what gives you super powers. Anyone who signs up for the Power BI service as an individual and wants to try out the Power BI service in standalone mode will start with a free license. Business users in an organization are typically assigned free licenses. LicensesĮach Power BI service user has a free license, a Power BI Pro license, or a Premium Per user license. Within those workspaces, free users have elevated permissions (see list, below). A workspace in a capacity is a space where Pro users can share and collaborate with free users - without requiring the free users to have Pro or Premium Per User (PPU) licenses. When an organization has a Premium capacity subscription, admins and Pro users can assign workspaces to a capacity. Business users are often assigned the Viewer role. Within app workspaces, roles are assigned by the designers to manage who can do what in that workspace. Collaborating and sharing requires the content designers, who have Pro or Premium Per User (PPU) licenses, to use an app workspace. Only you have access to your own My workspace.
There are two types of workspaces: My workspace and app workspaces. This will be a quick review and if you need more details, visit Licenses for consumers or Power BI basic concepts. Let's review some Power BI concepts before we get to the list. By definition, business users have a free license to work in the Power BI service (not Power BI Desktop) and are members of organizations that have content stored in Premium capacity. This article lists which features in the Power BI service are available to business users like you. In the previous article, you learned that what you can do with dashboards, reports, and apps (content) in the Power BI service depends on three things: your licenses, your roles and permissions, and where content is stored. For more information on other ways to share content, see Ways to share your work in Power BI. But this article is for Power BI business users, and therefore only describes how business users receive and interact with content. There are many different ways designers can share content. Sometimes, designers share content by sending you links, and sometimes the content automatically installs and appears in Power BI under Apps or Shared with me. Pro and PPU users have the ability to share content with their colleagues and to control what their colleagues can and can't do with that content. Those reports and dashboards are created by designers who have Power BI Pro or Premium Per User (PPU) licenses. APPLIES TO: Power BI service for business users Power BI service for designers & developers Power BI Desktop Requires Pro or Premium licenseĪs a business user, you use the Power BI service to explore reports and dashboards in order to make business decisions.